7th Finance and Administration Committee Meeting

Organizer(s)

Secretariat

Location

Osaka, Japan (Namba Midosuji Hall)

Short Name

FAC07

Date

22-Mar-2025, 9:00 AM - 6:00 PM JST

Registration Due

16-Mar-2025 11:30 PM JST

Meeting Papers Due

22-Feb-2025 06:00 PM JST

Meeting Information File

NPFC-2025-FAC07,TCC08,COM09-MIP01 Rev.1 Meeting Information Paper_1.pdf

Meeting Report File for Public

FAC07 Final Report.pdf

Agenda

1. Opening of the Meeting
2. Appointment of Rapporteur
3. Adoption of Agenda
4. Financial Statement
a. Audit Report for the 2023/2024 fiscal year
b. Status of Member Contributions
c. Secretariat financial updates to 31 January 2025:
i. for 2024/2025 fiscal year (General Fund)
ii. Working Capital Fund
iii. Voluntary Contribution Funds
iv. Special Project Fund
v. Repatriation Fund
5. Administration Matters
a. Staffing considerations
b. Pay and benefits system
i. General Service Staff
1. Pay
2. Benefits
ii. Manager and Executive Secretary Staff
1. Pay
2. Benefits
c. Proposed revisions to the Staff Regulations
d. Potential revisions to the Financial Regulations (e.g., approach for the transshipment observer scheme)
e. 2024 Internship and Secondment programs
f. Proposed revisions to the Internship and Secondment Program
6. Performance Review updates and items of relevance to FAC
7. Secretariat’s Work Plan: Budget Estimates for 2025/2026 to 2028/2029
a. Secretariat Work Plan 2025/2026 including staffing
b. Budget estimates for 2025/2026 and 2026/2027 and indicative budget estimates for 2027/2028 and 2028/2029
8. Other matters
a. Consideration of Recommendations for FAC Chair/Vice Chair
9. Next meeting
10. Recommendations to the Commission
11. Adoption of the Report
12. Close of the Meeting

Documents by Agenda

1. Opening of the Meeting

	No documents listed

2. Appointment of Rapporteur

	No documents listed

3. Adoption of Agenda

NPFC-2025-FAC07-MIP02 08-Jan-2025	Provisional Agenda	NPFC-2025-FAC07-MIP02 Provisional Agenda.pdf
NPFC-2025-FAC07-MIP03 12-Mar-2025	Provisional Annotated and Indicative Schedule

4. Financial Statement

	No documents listed

a. Audit Report for the 2023/2024 fiscal year

NPFC-2025-FAC07-IP01 08-Mar-2025	NPFC Auditor’s Report for 2023/2024 Financial Year	NPFC-2025-FAC07-IP01 Audit.pdf

b. Status of Member Contributions

	No documents listed

c. Secretariat financial updates to 31 January 2025:

	No documents listed

i. for 2024/2025 fiscal year (General Fund)

	No documents listed

ii. Working Capital Fund

	No documents listed

iii. Voluntary Contribution Funds

	No documents listed

iv. Special Project Fund

	No documents listed

v. Repatriation Fund

	No documents listed

5. Administration Matters

	No documents listed

a. Staffing considerations

NPFC-2025-FAC07-WP04 24-Feb-2025	NPFC SECRETARIAT WORKLOAD AND STAFFING LEVELS	NPFC-2025-FAC07-WP04 Staffing Levels.pdf

b. Pay and benefits system

NPFC-2025-FAC07-WP06 24-Feb-2025	NPFC STAFF REGULATIONS – PROPOSAL REGARDING SOCIAL SECURITY BENEFITS

i. General Service Staff

	No documents listed

1. Pay

NPFC-2025-FAC07-WP05 21-Feb-2025	NPFC STAFF REGULATIONS – PROPOSAL REGARDING GENERAL SERVICE PAY

2. Benefits

	No documents listed

ii. Manager and Executive Secretary Staff

NPFC-2025-FAC07-WP09 25-Feb-2025	NPFC STAFF REGULATIONS – PROPOSAL REGARDING PROFESSIONAL (P) and DIRECTOR (D) LEVEL PAY

1. Pay

	No documents listed

2. Benefits

	No documents listed

c. Proposed revisions to the Staff Regulations

	No documents listed

d. Potential revisions to the Financial Regulations (e.g., approach for the transshipment observer scheme)

	No documents listed

e. 2024 Internship and Secondment programs

NPFC-2025-FAC07-WP02 13-Feb-2025	NPFC INTERN and SECONDMENT PROGRAM Fiscal Year 2025/2026

f. Proposed revisions to the Internship and Secondment Program

NPFC-2025-FAC07-WP03 13-Feb-2025	PROPOSED UPDATES TO THE NPFC SECONDMENT AND INTERNSHIP POLICIES	NPFC-2025-FAC07-WP03 Intern Policy.pdf
NPFC-2025-FAC07-WP03 Rev.1 24-Mar-2025	PROPOSED UPDATES TO THE NPFC SECONDMENT AND INTERNSHIP POLICIES	NPFC-2025-FAC07-WP03 Rev.1 Intern Policy.pdf
NPFC-2025-FAC07-WP03 Rev.2 25-Mar-2025	PROPOSED UPDATES TO THE NPFC SECONDMENT AND INTERNSHIP POLICIES	NPFC-2025-FAC07-WP03 Rev.2 Intern Policy.pdf

6. Performance Review updates and items of relevance to FAC

NPFC-2025-FAC07-IP02 SuppDoc.1 08-Mar-2025	SC/TCC/FAC RELATED FROM PERFORMANCE REVIEW Excel Table	PR2025 Part.pdf, PR2025 Part.xlsx
NPFC-2025-FAC07-IP02 08-Mar-2025	Performance Review Update	NPFC-2025-FAC07-IP02 Consolidated Perfromance Review.pdf

7. Secretariat’s Work Plan: Budget Estimates for 2025/2026 to 2028/2029

	No documents listed

a. Secretariat Work Plan 2025/2026 including staffing

NPFC-2025-FAC07-WP10 07-Mar-2025	Secretariat Work Plan 2025-2026	NPFC-2025-FAC07-WP10 Secretariat Work Plan 2025-2026.pdf

b. Budget estimates for 2025/2026 and 2026/2027 and indicative budget estimates for 2027/2028 and 2028/2029

NPFC-2025-FAC07-WP01 13-Feb-2025	DRAFT COMMISSION BUDGETS 2025/2026 to 2028/2029	NPFC-2025-FAC07-WP01 Commission Budgets 2025-2028.pdf
NPFC-2025-FAC07-WP01 Rev.1 08-Mar-2025	DRAFT COMMISSION BUDGETS 2025/2026 to 2028/2029	NPFC-2025-FAC07-WP01 Rev.1 Commission Budgets 2025-2028.pdf
NPFC-2025-FAC07-WP01 Rev.2 23-Mar-2025	DRAFT COMMISSION BUDGETS 2025/2026 to 2028/2029	NPFC-2025-FAC07-WP01 Rev.2 Commission Budgets 2025-2028.pdf

8. Other matters

NPFC-2025-FAC07-WP08 22-Feb-2025	FINANCE AND ADMINISTRATION COMMITTEE TERMS OF REFERENCE	NPFC-2025-FAC07-WP08 FAC Terms of Reference.pdf
NPFC-2025-FAC07-WP07 24-Feb-2025	Update on the special project for hiring an expert to assist the SWG NPA-SA to conduct an assessment for Splendid Alfonsino and North Pacific Armorhead and funding request for 2025	NPFC-2025-FAC07-WP07 Special project for SA and NPA update.pdf

a. Consideration of Recommendations for FAC Chair/Vice Chair

	No documents listed

9. Next meeting

	No documents listed

10. Recommendations to the Commission

	No documents listed

11. Adoption of the Report

	No documents listed

12. Close of the Meeting

	No documents listed

All Documents

Document Number	Title	File	Created
NPFC-2025-FAC07-MIP02	Provisional Agenda	NPFC-2025-FAC07-MIP02 Provisional Agenda.pdf	08-Jan-2025
NPFC-2025-FAC07-MIP03	Provisional Annotated and Indicative Schedule		12-Mar-2025
NPFC-2025-FAC07-WP01	DRAFT COMMISSION BUDGETS 2025/2026 to 2028/2029	NPFC-2025-FAC07-WP01 Commission Budgets 2025-2028.pdf	13-Feb-2025
NPFC-2025-FAC07-WP01 Rev.1	DRAFT COMMISSION BUDGETS 2025/2026 to 2028/2029	NPFC-2025-FAC07-WP01 Rev.1 Commission Budgets 2025-2028.pdf	08-Mar-2025
NPFC-2025-FAC07-WP01 Rev.2	DRAFT COMMISSION BUDGETS 2025/2026 to 2028/2029	NPFC-2025-FAC07-WP01 Rev.2 Commission Budgets 2025-2028.pdf	23-Mar-2025
NPFC-2025-FAC07-WP02	NPFC INTERN and SECONDMENT PROGRAM Fiscal Year 2025/2026		13-Feb-2025
NPFC-2025-FAC07-WP03	PROPOSED UPDATES TO THE NPFC SECONDMENT AND INTERNSHIP POLICIES	NPFC-2025-FAC07-WP03 Intern Policy.pdf	13-Feb-2025
NPFC-2025-FAC07-WP03 Rev.1	PROPOSED UPDATES TO THE NPFC SECONDMENT AND INTERNSHIP POLICIES	NPFC-2025-FAC07-WP03 Rev.1 Intern Policy.pdf	24-Mar-2025
NPFC-2025-FAC07-WP03 Rev.2	PROPOSED UPDATES TO THE NPFC SECONDMENT AND INTERNSHIP POLICIES	NPFC-2025-FAC07-WP03 Rev.2 Intern Policy.pdf	25-Mar-2025
NPFC-2025-FAC07-WP04	NPFC SECRETARIAT WORKLOAD AND STAFFING LEVELS	NPFC-2025-FAC07-WP04 Staffing Levels.pdf	24-Feb-2025
NPFC-2025-FAC07-WP05	NPFC STAFF REGULATIONS – PROPOSAL REGARDING GENERAL SERVICE PAY		21-Feb-2025
NPFC-2025-FAC07-WP06	NPFC STAFF REGULATIONS – PROPOSAL REGARDING SOCIAL SECURITY BENEFITS		24-Feb-2025
NPFC-2025-FAC07-WP07	Update on the special project for hiring an expert to assist the SWG NPA-SA to conduct an assessment for Splendid Alfonsino and North Pacific Armorhead and funding request for 2025	NPFC-2025-FAC07-WP07 Special project for SA and NPA update.pdf	24-Feb-2025
NPFC-2025-FAC07-WP08	FINANCE AND ADMINISTRATION COMMITTEE TERMS OF REFERENCE	NPFC-2025-FAC07-WP08 FAC Terms of Reference.pdf	22-Feb-2025
NPFC-2025-FAC07-WP09	NPFC STAFF REGULATIONS – PROPOSAL REGARDING PROFESSIONAL (P) and DIRECTOR (D) LEVEL PAY		25-Feb-2025
NPFC-2025-FAC07-WP10	Secretariat Work Plan 2025-2026	NPFC-2025-FAC07-WP10 Secretariat Work Plan 2025-2026.pdf	07-Mar-2025
NPFC-2025-FAC07-IP01	NPFC Auditor’s Report for 2023/2024 Financial Year	NPFC-2025-FAC07-IP01 Audit.pdf	08-Mar-2025
NPFC-2025-FAC07-IP02	Performance Review Update	NPFC-2025-FAC07-IP02 Consolidated Perfromance Review.pdf	08-Mar-2025
NPFC-2025-FAC07-IP02 SuppDoc.1	SC/TCC/FAC RELATED FROM PERFORMANCE REVIEW Excel Table	PR2025 Part.pdf, PR2025 Part.xlsx	08-Mar-2025